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Scope of Services

The Construction Manager, from the inception of the project, is there to provide a cohesive planning and delivery effort and to act on the owner's behalf. Our construction management services have two major categories and are divided as follows: (1) The Planning, Design & Pre-Construction Phase; and (2) The Construction & Delivery Phase.


1. Planning, Design & Pre-Construction Phase
It is during this phase that the scope and budget of the project is defined. At this phase, our Construction Management Team can be used as a sounding board in providing information and analyzing alternatives for both the architect/engineer and owner. It is in working through and under the direction of the architect/engineer during the design and planning stage that maximum value can be added to the project (i.e., space used, energy efficiency, design, mechanical systems, structural integrity, and market value).

The assistance provided by our Construction Management Team at this point includes:
• Assist the architect/engineer in defining the owner's needs and setting the project criteria
• Providing a value/cost analysis to both the owner and architect/engineer
• Advising the owner of construction methods, materials, and structural components as the project plan matures
• Budgeting and cost estimating
• Bid packaging and coordination with the architect/engineer
• Establishment of operational procedures
• Identification of long lead-time material items
• Organization of responsibilities and workflow projections
• Research of the labor market
• Bid assessment and qualifying
• Awarding of contracts
• Contract review and execution

2. Construction & Delivery Phase
It is during this phase that the Construction Manager assumes the leadership role on the project team in delivering the building within the agreed upon plans, specifications, and budgets. The Construction Manager, acting as an agent for the owner, and at times, the architect/engineer, is the liaison and coordinator for all activity involving the construction of the project.

Services provided by the Construction Manager during the Construction Phase include:
• Providing on-site construction administration, supervision and coordination
• Scheduling and conducting all job site and construction meetings
• Developing and maintaining construction schedules or monitoring schedules developed by others
• Maintaining cost accounting and cost control records
• Reviewing with the owner and architect/engineer the monthly status reports, including these areas:
        a) Cost vs. Budget
        b) Construction progress vs. schedule
        c) Request for Information (RFI) summary
        d) Change order request summary
        e) Changer order summary
        f) Quality of workmanship review
• Processing change orders initiated by the owner or contractors
• Preparing punch lists, in advance of completion, and establishing management systems for correction of any deficient work by the appropriate contractor
• Arranging for inspections by the appropriate authority having jurisdiction
• Monitoring adherence to safety programs & coordinating all safety requirements
• Coordinating all general condition items including temporary facilities
• Accepting delivery and arranging storage, protection, and security for all owner purchased materials, systems, and equipment
• Assisting the owner/architect/engineer with selection of the surveyor and testing labs
• Obtaining for the owner, all building equipment, operating manuals and warranty information, and coordinating startup of the building systems with operational personnel
• Obtaining for the owner, As-built drawings from the architect/engineer and contractors
• Finalizing accounting on construction contracts, recommending retainage release, and obtaining final lien waivers
• Coordinating contractor warranty work as required during the warranty period
• Assisting the owner in occupancy, equipment startup, and systems operations through the appropriate suppliers and trades

How Does it Work?
By selecting Abacus Construction Management (ACM) early in the design process, owners gain invaluable construction experience that becomes evident throughout both the pre-construction and construction phases. During the pre-construction phase, ACM listens closely to the owners needs and works to ensure that construction documents fully reflect those requirements.

The preconstruction phase is the key to project success. This is where ACM's expertise combines with clear communication from the owner and design team to establish an effective plan that lays the groundwork for success. This allows the entire project team to achieve optimum value for each construction dollar while creating a facility that fully meets its purpose. To ensure that the project stays within budget, ACM performs estimates at the schematic design, design development, and construction drawing stages of the project development. In addition to providing estimates, ACM will perform Design & Constructability Reviews (DCRs) or Value Engineering throughout the entire design process. Each DCR item will be logged and discussed at each project meeting to evaluate its merit and fit within the established program requirements.

Once the owner approves the construction documents, ACM begins the bid solicitation process and if necessary, advertises the project in the appropriate trade journals. ACM will run a true "bid day" process. We will accept and open sealed contractor bids at a prescribed time and location. Abacus Construction Management then compiles all bids and presents the construction price to the owner in an open book format. Once the owner accepts the project, ACM will notify the selected contractors, issue contracts and begin the construction process, well prepared for success.

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